Only recently, the European Union’s General Data Protection Regulation, otherwise known as GDPR was ascended into a law. This new legislature is designed to cover different aspects in the business world such as human resources, technology, cybersecurity as well as marketing. Therefore, you need to make it a priority to make sure that your business is ready to accommodate every aspect of this new law that fosters the protection of the EU citizens.
Here is a list of some fundamental structures of the new law:
- Companies will pay a penalty if they do not comply with up to 4 percent of global annual revenues or pay a fine of 20 million euros.
- Every kind of business venture needs to have privacy protection in every stage of operation. Also, data collection will have new restrictions, especially when it comes to issues pertaining to minors and adults.
- Timeline for the reporting of data breaches have to be set and also steps that a firm should follow while addressing them.
- There should be a mechanism through which European citizens can delete all their personal data and determine how the said data should be used.
Is GDPR relevant?
The world we live in is extremely dangerous because even your local data can become a global phenomenon by a simple touch of a button. Therefore, the GDPR is seen as a very powerful protection tool. In the recent past, there have been numerous cybersecurity breaches of big conglomerates has shown that there has been identity theft and immense loss of data. This new law designed to strengthen the framework within which European firms, people, as well as an organization can carry out beneficial business.
The Scope of GDPR
The main question that many people have is whether or not the new law affects their businesses. Suppose your business is not within the European Union, if you do business, store or collect information about any European citizen, then you need to know this law also affects you. Typically, there are two types of information that this law outline:
If you handle this type of data, then you will only adjust a couple of things. The legislation is meant to handle data that can be used to encrypt people’s privacy because the data can be accessed and be tampered with and it’s not easy to identify, there is no need to worry about security breaches or non-compliance.
This is exactly what the law is intended to cover. It features cyber protections that access sensitive data such as email address, home address, date of birth, your name, phone number and other crucial information.
The GDPR offers protection to health, gender, genetic, religious beliefs, biometric, union membership, sexual orientation and political partnership.
Presiding over your personal information
The way that you procure your customer data in accordance with the European’s GDPR legislation starts from the moment you secure your name. as soon as you get this, make sure that you outline the way through which you use the information and for what reason. Once you manage to do this, they can give you consent to collect information and store it.
Furthermore, all of your written communication needs to possess privacy notice in attendance. The information therein should be precise and vivid. Ensure to check out examples of approved privacy to determine the level of clarity needed. In addition, if you wish to adjust the way that you store or process your data, then you need to get approval from the people involved because they have a right to reject the request or rescind the previous one.
This is where the data portability of the law comes in handy. Once you have made a request, you can access all the information returned to you or raise your business with less speed. For this reason, you need to consider a reliable data tracking system to be able to implement the rights to be forgotten segment that is included in the new GDPR provisions. Last but not least, your business needs to hire a Data Protection Officer who will head everything to do with compliance. He or she is the data analyst and controller who can find and retrieve personal data for any European citizen that is in your system.
Data protection on your end
Because privacy is a crucial element in the GDPR provisions, the financial implications enacted on noncompliance in case of a data breach is considerable. For this reason, it is important that you include European citizen data privacy security and design into the functional process of the technological design. The best approach for this is just to automate it.
In conclusion, the GDPR is a crucial elemental law that will surely change how businesses and other bodies handle information.
Ken Lynch is an enterprise software startup veteran, who has always been fascinated about what drives workers to work and how to make work more engaging. Ken founded Reciprocity to pursue just that. He has propelled Reciprocity’s success with this mission-based goal of engaging employees with the governance, risk, and compliance goals of their company in order to create more socially minded corporate citizens. Ken earned his BS in Computer Science and Electrical Engineering from MIT. Learn more at ReciprocityLabs.com.