In today’s fast-paced world, it is important that businesses keep up to date with their software systems. With legislation changing at a rapid pace, reporting requirements and ways to connect are constantly evolving. This is why it is so important that you stay on top of the game when it comes to your business’ software systems. In this article, we have a look at how you can check if your software systems are up to the test, so read on to find out more!
1. Ensure You Are Compliant
One of the most important factors to consider when it comes to ensuring your business software systems are up to date is whether you are compliant with your local laws and legislations. This is especially important with regard to things such as payroll software. As of this year, most business’ will have to switch over to Single Touch Payroll. This requires accounting and payroll software to be updated in order to provide the ATO with payment records. New laws require businesses to report every payslip via single touch payroll software, and failure to do so can result in a hefty fine, or even worse, your business being shut down. STP software can also assist you in simplifying your payroll process as you will be able to automate your reports instead of spending precious business hours on manual reporting.
2. Is Your Software Compatible?
Another important factor to look into is that your software is compatible with your current operating system. Chances are, if you are using software from 2004 on a 2019 operating system, you’re going to come across a number of hiccups along the way. Similarly, if you’re trying to us up to date software on an outdated computer or operating system, you’re going to run into problems. Incompatibility can lead to you losing precious data and information which can then result in a serious financial loss for your business. This is why it is so important to ensure that your software is compatible with your current operating system.
3. Have You Installed The Necessary Updates?
Having compatible is just step one in ensuring your systems are up to test. Step two is ensuring that you have installed all the necessary updates in a timely manner. Updates exist for a reason, and failing to install them can lead to huge security risks for your business. Most updates exist to help keep you safe from security threats, which is why it is imperative that you ensure they are installed. A great way to make sure you never miss out is to program your software to automatically update. Most software will give you the option of centralised updates that you can install at a time of your convenience. The great thing about being able to choose when your systems update is that you can time it in such a manner that you aren’t interfering with anyone’s work or interrupting anyone during the business day!
4. Don’t Forget The Mobile Devices
Lastly, in this day and age where mobile devices are used all day long for business purposes, it is important that you utilise a mobile device management software. If you haven’t already looked into it, we urge you to get on board. MDM software can assist you in identifying, testing and rolling out updates to your employees’ mobile phones especially if you have a standard set of mobile devices that you have issued to staff. If your staff currently use their own mobile devices, it is important that you remind them to keep their mobile devices up to date. Keeping devices up to date will help ensure that they can run any programmes or apps on their phones without glitches.
We hope that this article has given you some insight into how you can go about ensuring your business’ software systems are up to the test.