Do’s and don’t of video conferencing while working at home.
While you’re working from home, you will probably have a lot of video meetings and some companies prefer to see your face while you’re on. It’s easy to get rid of etiquette when doing video conferences but how you conduct yourself while you’re doing videos really matter.
Here are do’s and don’t of video conferencing.
1. Be punctual
Be punctual and introduce yourself before speaking so that everyone knows who’s talking and can address you by name. Take note of the other speakers so that you can also address them by name. Lastly, turn off the sounds on your smart phone and absolutely no texting.
2. Make sure everyone can hear you
A audio check should be done before the virtual meeting begins to ensure that everyone can hear you. Know your material – uncertainty will cause you to mumble. Speak naturally but slowly and pronunciate each word.
3. You don’t need to scream
Avoid screaming. If someone can’t hear you, then adjust the level on the microphone and make sure it’s not covered by your clothing or something else. Yelling will cause viewers to turn down their volume and potentially miss what you have to say.
4. Do keep your body movement minimal
Don’t interrupt people while they are speaking. Wait for an opening in the conversation before putting in your two cents. Cutting other speakers off is rude. Another option is posting pending questions by instant message so that every comment is addressed.
5. Maintain eye contact
Keep your focus on the camera. The worst thing is having your audience look at the top of your head because your typing or looking down at notes – or worse – at your Blackberry.
6. Be present in your meetings
Chances are if you wouldn’t do it in a face-to-face meeting, then you shouldn’t do it in a virtual one. That includes tuning out of the present conversation to talk to someone else sitting next to you, on the phone, in an IM chat, anywhere and anybody not in the current meeting.
7. Dress well
Striped shirts or shirts with intricate patterns do not transmit well on camera, because they are visually distracting. Red, white and black are also poor choices. Go for a pastel or other light colored shirt.
8. It’s never that serious
Relax and have a good time. Be lively, break the ice with a joke, and make viewers laugh. It’s uber easy to tune out in a face-to-face meeting, so imagine how easy it is in a virtual one. The more fun you interject, the more people will stay focused and interested in what you have to say
9. Reduce the noise around you
Your focus should always be on the person or people at the other end of your video conference. Avoid typing on your keyboard, turn off all sounds on your phone, and close yourself into a room with no or minimal background noise.