Microsoft Teams are great at working on documents, but locating files again can be tricky. Luckily, Teams store the files in a logical structure on a dedicated SharePoint platform. Here’s how you can enter this site and locate your files.
When you set up a team in Microsoft Teams, it comes with the default “General” channel.
There are three default tabs on this channel: Posts, Folders, and Wiki.
All files you share in the “Posts” tabs are posted to Microsoft Teams and are available in the “Files” tab.
This structure is the default setup for each channel you make, such as this “Policies” channel we’ve added.
In addition to viewing any files you exchanged in the “Posts” tab, you can also add new files, upload existing files, or drag and drop files to the “Files” tab.
Behind the scenes, all of these files are stored on a dedicated team SharePoint server. Each time you create a new team, a new SharePoint site is created to hold the files.
To access this site, open the Files tab and click the “Open in SharePoint” button. Depending on the size of your computer, you will need to click the three-dot menu icon to access the option.
This will open the SharePoint portal that is connected to the team. (You will need to log in to SharePoint using your Microsoft account information first.) This will display the name of the team, the name of the channel, and the documents stored in that channel.
If you press the “Documents” option in the menu on the left, all files in the library will be displayed. There is one folder for each channel on your team.
Double-click any of the files to open them. You can add, edit and delete documents in SharePoint just as you can in Microsoft Teams, and any changes you make will be synced to the Files tab in your Team Channel