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Top Things to Consider When Performing Office 365 Backup and Recovery

by Milcah Lukhanyu
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Generally, companies make the mistake of assuming that they are not responsible for Office 365 backup and recovery implementation, however, the reality is at the flipside of that thought. Microsoft Office 365 provides a viable and secure service for enterprise productivity, however, the platform does not inherently secure your mission-critical data, except you take action. 

For customers, Microsoft Office 365 offers the required enabling, collaborative and dynamic workplace, and employs topmost security measures. Even though research has revealed that data loss and protection are still the major concerns for many businesses migrating to the cloud, Office 365 employs industry-leading security measures and pays close attention to compliance, privacy and accessibility to support the robust cloud productivity framework. 

Globally, large amounts of data are processed on the Office 365 platform daily and the vital nature of the data demands accurate protection everytime. One particular thing you should keep in mind is that although Microsoft provides a solid data loss protection system, the company itself does not offer a comprehensive data protection or disaster recovery. In simple terms, companies are responsible for the protection of their data, as well as recovery. Businesses are required to take visionary approaches to data security due to the fact that the native language of Office 365 cloud storage does not meet the demands of the current data protection, disaster recovery, compliance and legal requirements. 

Another important strategy to consider when performing your Office 365 data protection is including it in enterprise search. Basically, the reason for this is to have legal hold, and promote end user self-service. Due to the fact that Office 365 platform handles a huge amount of business-critical data, it is pertinent that you have a clear long-term legal hold data recovery strategy which will aid in recovering data, older than a year, or more. Importantly, Office 365 recovery needs to be user-friendly as many employees prefer to self-search across enterprise data, as well as backups. With just one self-service single search across Office 365 data, you can easily empower legal requesters and end users to navigate office 365 data.  

Furthermore, Microsoft permits the chance to restore items that have been deleted. For example, if an item is deleted, it is automatically moved to the Deleted Items folder and if you go on to delete from the folder, the item is then moved to the Recoverable Items folder. As this makes it easy to recover files, it is necessary that you further understand the retention policy as it is vital for restoring your data. You should have it in mind also, that your files are only stored for a specific amount of time, known as retention. 

Inclusively, even when data seems retrievable, the process is long, and complicated and for each application on the cloud platform, the retention policies are different. OneDrive and SharePoint contain much of the collaboration capabilities of Office 365 but the collaboration can be jeopardized when user error, sync issues, malicious hacking cause data loss. On both applications, there is a primary and secondary recycle bin that has 93-days retention periods, however when the bin is emptied, data becomes unretrievable. 

In conclusion, it is important that you employ the services of third party Office 365 services. In truth, they are increasingly in demand due to the fact that they can easily restore lost files and retrieve data. You should not rely on the Office 365 native backup tools alone and choosing the perfect Office 365 backup solution for your business is definitely the right move to ensure.

Simply put, you shouldn’t rely on the Office 365 native backup tools alone, and you should choose the right Office 365 backup solution for your business that can protect all your data, including Exchange Online mailboxes, OneDrive for Business files and SharePoint Online sites.

 

 

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