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Top 8 Free Online Tools for Freelancers

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As a freelancer, you’re always reinventing yourself and your work. No matter what field you work in, there are always new things you have to keep up with. This includes the technologies and tools you need to do your job. In this article, we’ve prepared a list of eight free online tools you can use to leverage your freelance work.

So whether you need to be more productive or you need some simple tools to keep track of invoices and tasks, we’ve got you covered. Just keep on reading to find out! We’re sure you’ll find some helpful tools here.

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1.  Sending Out Invoices

Invoicing is a normal yet tedious part of being a freelancer. And we know just how hard it can get to keep up with all the different invoices and clients. You need a good invoice maker to generate and keep track of all the bills. Wix has a great invoice maker tool that will allow you to generate complete invoices in a matter of seconds. You’ll need to fill in some details about your business, your client’s business, make some simple adjustments and your invoice is done and ready to be sent to your customer!

2.  Tracking Your Time

If you work on multiple projects at a time, a time tracking tool will prove crucial. It’s important you know just how many hours you’ve poured into a project so you’ll be able to invoice it properly. There are plenty of free time tracking tools such as Toggl, Harvest or OfficeTime. Some even come with browser extensions for quick access.

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3.  Managing Every Task

No, project management isn’t just a company thing. As a freelancer, you’ll also need to keep track of different tasks, sometimes in the same project. Sometimes, you might also be part of a team and you’ll have to work together. Bottom line is, it’s always useful to have all your tasks in the same place so you won’t forget about them. Some free project management tools you can use are Asana or Trello.

4.  Improving Communication

As a freelancer, you’ll also need to master the art of collaboration and communication. When done efficiently, this will help both you and the client to understand each other and the working process will become smoother. The right technology will facilitate the communication between you and your client and will also help avoid frustration and misunderstandings from both sides. Some tools you can use are Slack, Microsoft Teams or the ever-present Skype.

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5.  Being More Mindful

It’s hard to get lost in projects and tasks when you’re a freelancer. Sometimes, you might catch yourself working for hours on end, with no breaks. Don’t underestimate the importance of mindfulness and meditation when you’re working on your own. Because when you respect your energy levels and mental health, it will pay off in the long run. You can use apps such as Noizio (for re-creating relaxing sounds), Oak Meditation (simple meditation practices) or Asana Rebel (short physical exercises).

6.  Marketing Your Skills

Yes, freelancers need to have their own websites too. And they also need to promote those websites so they reach as many clients as possible. Don’t worry, you don’t have to be a programming guru to create a stunning website – you have tools such as Wix for that. To promote it, you can send out newsletters using Goodbits or engage with your audience on Facebook, Instagram or TikTok.

7.  Staying Productive

Sometimes, you might need an extra boost to keep you going and motivated. A break is always welcome but what happens if you’re not feeling productive after? Luckily, there are a few online tools you can use to stay focused. One of them is called Forest and will plant a small virtual tree for every hour you’re staying focused. This might not seem like much but you’ll definitely get motivated to watch your forest grow.

8.  Counting on Google

In case you didn’t know, Google has a series of free tools for businesses that freelancers can also make use of. There are plenty of them, but we’ll show you the most important ones:

  • Think With Google. This is a useful tool for staying updated with industry insights, articles, research papers, case studies and other infographics.
  • Google Alerts. Google Alerts is an awesome free tool that sends you email alerts whenever there is important news related to your niche or industry. You can also set it up to let you know whenever your name or your business is mentioned.
  • Keyword Planner. If you’re doing SEO yourself, you will need to know what keywords to use. Google’s handy planner will give you an estimate of budget and search traffic that you can use to determine what keywords to use on your website.
  • Google Scholar. This is a great tool for learning, as it will allow you to search for scholarly literature on any topic you might need more info on. It searches through various sources such as academic publishers, articles, theses, specialty books or even universities.
  • Google Drawings. Many people know about Google Docs, Slides and Sheets but not many are aware of Google Drawings. It’s a basic online whiteboard that allows for brainstorming and even collaboration between you and your team or clients.
  • Indy is an all-in-one management software that helps self-employed people and small businesses easily manage their invoices.The invoice tool uses the industry’s most trusted online payment solutions, and clients are one click away from paying using the method of their choice. Indy is an all-in-one management software that helps self-employed people and small businesses easily manage their invoices. Invoice templates include all the info your clients need and give you the ability to add your personal branding.

Final Thoughts

Being a freelancer ain’t no easy task. You have to juggle clients, emails and tasks. On top of that, you also have to do all the legal, financial and administrative work yourself. Luckily, modern technology has advanced enough to make all of that easier. All you have to do is focus on your work while these online tools do the job for you.

If you found this article useful, let us know in the comments below! And as always, don’t be afraid to share it with your fellow freelancer friends. Who knows, these apps might come in handy for some of them!

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Milcah Lukhanyu
Milcah Lukhanyu
I cover tech news across Africa. Drop me an email at [email protected]

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