5 Reliable Strategies to Reduce Gmail Storage


Have you ever struggled to control your Google or Gmail account’s overflowing storage? Your storage can soon fill up with all the crucial emails, attachments, and spam messages.

Learn how to effectively clean up your Gmail and make more space for the things that matter most.

Note: Before implementing any of the following methods, it’s crucial to back up any important emails or attachments to an external storage device or another email platform to ensure you don’t lose any valuable information.

Delete Any Unneeded Emails

The first step is to go through your inbox and remove any emails that are no longer necessary. This may contain newsletters, stale chats, or promotional communications. Ask yourself, “Do I really need this email?” and be brutal in your approach. If the answer is no, it’s time to bid farewell.

Delete Attachments

Utilizing Gmail’s search operators, start by locating emails that include huge attachments. To locate emails with attachments greater than 5 megabytes, combine the “has:attachment” operator with a file size qualifier, such as “larger:5MB.” Once you have a list of emails with large attachments, you can decide which ones you no longer need.

Consider downloading and storing the attachments to your computer or cloud storage before you decide to delete the entire email. In this manner, the storage demands on your Gmail account are lessened yet you may still access the attachments if necessary. Once the attachments have been saved, delete the email and observe as your storage space progressively increases.

Make Use of Archiving’s Power

A great approach to clear out your inbox without losing crucial emails is by archiving your emails. In order to make an email easily searchable and available whenever you need it, you can archive it. This removes the email from your inbox and stores it in the “All Mail” section.

Start archiving emails that you’ve already dealt with or that don’t need immediate attention rather than keeping them all in your inbox. 

Make use of the “Storage Management” tool.

Gmail offers a useful “Storage Management” function that enables you to locate and handle the emails that use up the most storage space, making it simpler to focus on areas where storage space may be freed up. Follow these procedures to access this tool:

  • Sign into Google One
  • Activate the “Storage” tab.
  • Free up account Storage can be found when you scroll down.
  • Select the button next to the information about storage consumption.
  • With the help of several categories like “Large Attachments” and “Spam,” Gmail will evaluate your storage and help you find and remove emails that aren’t necessary.

When it comes to effectively managing your Gmail storage and making the most of the space that is available, this application is a game-changer.

Clean up your spam and trash folders.

Last but not least, remember to routinely empty your spam and trash folders. Spam and deleted emails continue to use storage space until they are fully deleted from your account.

You’ll not only free up storage by routinely cleaning your trash and spam folders, but you’ll also improve the functionality of your Gmail account. It’s a quick and easy approach to maintain a clean inbox.

You can clean up your workspace, make the most of your inbox, and optimize your storage by putting these five tried-and-true techniques into practice.